This agreement stipulates the terms and conditions, upon which a place has been offered to your child. Once you have accepted a place for your child you are agreeing to be legally bound by these terms and conditions. In this document, guardians will also be encompassed under the term ‘parents’.
We ask that you read the terms and conditions carefully before submitting your enrolment application to us.
The agreement will remain in force until the student concludes their education with Kumon Studies or is either voluntarily withdrawn by parents by completing a leaving form or excluded by way of authority granted by these terms and conditions.
3. Authority of the Heads of School
Parents authorise the Heads of School to take such action as the Education or Health and Wellbeing Manager may consider being in the best interests of the student on a day to day basis.
4. Provision of Education
Kumon Studies shall endeavour to do all that is reasonable to provide a suitable educational environment for every student. Although we strive for excellence in the educational advancement of our students, Kumon Studies cannot guarantee that the student will achieve their desired examination results or that results will be sufficient to gain entry to other educational establishments.
For High School Education (Grade 9 to Grade 12 / O Level & A Level), Kumon Studies does not currently handle the administration of examinations. Students are required to register as a private candidate. Finding a suitable examination centre, the meeting of deadlines for registration and costs incurred by taking the examinations are the responsibility of the parents. Additionally, the requirements for participation in other required educational provisions i.e practical science for A-level, are the responsibility of the parents.
5. Age Eligibility
For reasons of child protection and safeguarding, Kumon Studies cannot accept individuals to classes if they are over 18 years of age.
Student timetables are created by Kumon Studies before the student’s intake date. Timetables are created to maintain small class sizes. If a prospective family has timetable constraints, they can submit a timetable request via the enrolment application form. Kumon Studies will endeavour to accommodate timetable requests, but there is no guarantee that requests will be met. Timetable requests for specific class groups will not be processed.
Timetables are designed to ensure there are no clashes within each year group. Kumon Studies will endeavour to prevent clashes within the timetable; however, if a family chooses to enrol in multiple year groups, Kumon Studies cannot guarantee that clashes will not occur.
The timetable is subject to change.
If paying termly/yearly and starting partway through the term/year, tuition fees for the first term/year of enrolment will be calculated on a prorated basis.
Monthly fees are paid directly into our Bank Account in Turkey in Turkish Lira, US Dollars or Euros every month and spread over 12 months from September to August.
All fees and other expenses payable are set out on the Kumon Studies website.
Kumon Studies will seek to keep fees stable but reserve the right to increase fees at any time with at least 30 days prior notice. Liability to pay fees and any other additional expenses is the responsibility of the parent or carer.
Fees of a student which have not been paid in full or agreed through a payment plan before the start of term may be excluded until the necessary amount is paid. Parents are liable to pay all costs, fees, disbursements and charges including legal fees and costs reasonably incurred by Kumon Studies in relation to the recovery of any unpaid fees irrespective of value of the claim.
No refunds will be given in any case.
Incompletion of Agreed Payment(s)
If a payment has not been paid on the agreed date and without 7 days’ prior notice, access to all classes and resources will be suspended immediately until the payment is made. If no efforts are made to contact Kumon Studies and make the payment, it will be passed to our debt collection agency.
You risk losing your place if enrolment and any tuition fees are not paid on the agreed payment date.
8. Notice Period
Please see below for details.
If you are on a monthly payment plan and decide to leave us, your exit date will be the end of the month provided that you have notified us by the 15th of that month. If you notify us after the 15th, your exit date will be the end of the following month. Your Direct Debit payment will be cancelled on or before the cut-off date when notified of your intent to leave. Please note that we do not offer any refunds for any lessons not attended.
If you are on a termly payment plan, your exit date will be the end of the month provided that you have notified us by the 15th of that month. If you notify us after the 15th, your exit date will be the end of the following month. Termly payments are paid in advance of term commencing and are non-refundable. Full payment must be made within 14 days prior to term starting.
If you decide to pay yearly, your exit date will be the end of the month provided that you have notified us by the 15th of that month. If you notify us after the 15th, your exit date will be the end of the following month. Full payment must be made within 14 days prior to the academic year starting and fees are non-refundable.
If you have been with Kumon Studies in the past and wish to re-enrol, you will be liable to pay the full amount of the enrolment fee again.
We understand the importance of student privacy and it is entrusted that any publication, including photographs, videos and other posts by Kumon Studies on our website or on social media will be in the best interests of students. By agreeing to our Terms and Conditions, you give consent for your child to appear in recorded lessons if they choose to use the microphone or webcam feature of the virtual classroom. These recorded lessons may be viewed by other students of Kumon Studies and can be shared externally by Kumon Studies only.
10. Internet Security
Kumon Studies will take all reasonable steps to ensure that your child uses the facilities of the school platform for appropriate purposes, but your child will be held accountable for any misuse. Deliberate misuse will be treated as a breach of Kumon Studies rules which will be investigated and may result in the expulsion of a student from the school.
Students will use YouTube and other resources from the internet as part of their lessons. The school will never direct anyone to anything that is not educational. It is the parents’ responsibility to ensure that they have appropriate content controls and internet security software to protect their child from inappropriate online content.
11. Usernames and Passwords
Students shall not share links, logins or resources with other students.
12. Study Environment
Parents are responsible for ensuring their child has access to an appropriate location from which to study. Kumon Studies is not responsible for the home (or any other) study environment. It is the responsibility of students, parents and carers to ensure that any additional materials such as textbooks are purchased as required.
Parents are responsible for ensuring that their child attends lessons. Parents must also ensure that their child has access to the internet and the correct technology to take part in lessons. Refunds will not be given for poor internet connection or if there are issues with the device that the student is using.
Users of Kumon Studies are students who are homeschooled or those who are using the service to supplement full-time education in a regular school. As such, the full responsibility of the provision of their education lies with parents or caregivers. Parents of students who do not attend regular, full-time school are responsible for ensuring the legality of home-schooling in their country.
13. Cancellation of Lessons
Lessons that are cancelled due to the fault of the school (e.g. teacher connection, system break down, staff illness) will either be covered by a supply teacher or made up in the form of cover work or recorded lessons. Kumon Studies does not offer refunds for cancelled lessons that are supplied with one of the provisions listed above.
In order to continue the provision of lessons, Kumon Studies reserves the right to make changes to the timetable.
The Heads of School has the authority to deal with all disciplinary matters arising and to delegate disciplinary powers amongst the staff as appropriate. Parents and students accept such authority of the Heads of School unconditionally.
The Heads of School reserve the right to exclude students as a result of the poor behaviour of the student or inappropriate or abusive behaviour of the parent.
15. Data Protection
The school will use the information you provide to us relating to you and your child, together with other information, for administrative monitoring, accounting, planning and control of the curriculum and examinations, the publication of examination results, provision of references, analysis for education and management purposes and other purposes necessary for the good management of the school and the welfare of its staff and students. We may disclose some or all of this information to service providers and agents for these purposes.
You agree and consent to our processing of the information you and your child provide to us for the purposes outlined above which shall include, where necessary, the processing of sensitive data which is that relating to your child’s health, their religious denomination and ethnic or racial origin.
Kumon Studies has a policy of recording all academic lessons. This policy is believed to be in the best interest of all students and teachers as well as parents. Recordings will only be shown to students who were enrolled in a course at the time of a lesson, or Kumon Studies staff.
16. Changing Enrolment
Adding a subject
Once the request is made, you will be liable for any payments incurred by the changes requested on the form.
Dropping a subject
If you wish to drop subjects, this can be done on a termly basis only. You must request at least 7 days prior to the end of term and the changes will take effect for the new term. Term dates can be found on our website.
No refunds will be provided for tuition fees already paid.